Shredding

6

May. 2021

5 Facts About Document Shredding in Singapore

Document shredding has slowly become a mainstay in the corporate world. Largely due to the implementation of Personal Data Protection Act, with the latest amendments taking effect in phases from Feb 2021.
Now even more than ever, we should be protecting all our confidential information. Even residential customers are regularly engaging document shredding companies to destroy things like old mails and computer hard drives.

With that in mind, here are some interesting facts to consider about document shredding here in Singapore:

1. Document shredding is not just important for personal and cyber-security reasons, it is also the law. It is illegal in Singapore to leave any documentation in public that states personal information of any individuals like identification number etc.

2. Shredding service is NOT just for paper only. An average industrial shredding machine can shred through things like rubber bands, staples, binder files. It can also destroy hard items like hard disks, floppy disks, mobile phones.
It is however better to sort out pollutants from paper before shredding. This will ensure that 100% of the shredded paper will be recycled.

3. There are 2 types of document shredding – Cross-cut and strip-cut.
Strip-cut shredding is a typical way to shred documents using a normal office shredder. It cuts the paper into long parallel lines. This takes up a lot of time and manpower spent at the shredder can be better deployed elsewhere. Also, with a little bit of patience, the paper can still be reconstructed easily.
Cross-cut shredding means that the paper will be shredded both lengthways and widthways and that means the end product will be small particles that resembles confetti. Most document shredding companies in Singapore uses this technique.

4. After any document shredding service is complete, you will want a Certificate of Destruction from your service provider. This acts as proof that the documents or electronics are already shredded and will be crucial when the auditors come knocking.

5. Outsource large quantity shredding.
Considering employee’s salary here in Singapore is relatively high and machine maintenance can be such a big hassle, do consider outsourcing document shredding to service providers like Arkiva.
It can be as simple as just dropping your documents into secured bins and schedule automated regular collection. What’s more, shredded paper will be 100% recycled!

document-shredding

17

Nov. 2020

Arkiva is now BizSAFE 3 certified!

We are pleased to announce that Arkiva has been accredited with BizSAFE level 3 certification by the WSH Council!
bizSAFE is a programme designed to help companies build workplace safety and health (WSH) capabilities.

We will strive to keep improving and providing the best for our customers.
Thank you very much for your support!

11

May. 2020

Best Shredder in Singapore 2020

Shred Confidential Documents THE RIGHT WAY.

Whether it is for home or office use, a shredder can help you securely dispose of your most sensitive information, be it on paper, CD, or cards.

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

Factors to consider when purchasing a shredder.

PDPA Singapore has strict regulations especially when dealing with sensitive customers’ information or even your personal information. You also wouldn’t want your accounting information to leak out to others right?

Some factors to consider when purchasing a shredder would be:

Cross cut shredding

Normal strip cut shredding can easily be pieced back and may result in identity theft. Cross cut shredding ensures that the documents are destroyed beyond recognition and recovery is close to impossible.

P-3 Security and above

Security levels are classified from P-1 to P-7 with P-7 being the finest. A minimum of P-3 shredding is usually recommended. Recyclingdotcom has a very informative article and even has actual particle sizing chart.

 

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

For the higher budget:

 

  1. Fellowes Powershred 79Ci

 

Estimated cost: S$505.00 at Amazon Singapore

The Fellowes Powershred 79Ci comes highly recommended with its promise of 100% jam proof system. It can also shred tougher objects like CDs/credits cards, not forgetting staples and paper clips.

Their SafeSense technology even cuts off the shredder when our hands touch the paper opening. This powerhouse shreds up to 16 sheets of paper at one go at the P-4 security cross-cut particles.

 

  1. Aurora Cross Cut Shredder AS1500CD

 

Estimated cost: S$315.00 after GST at Stationery World Singapore 

One thing that stands out with the Aurora AU1210MA is its P-4 security micro-cut with 15 sheet capacity which proves value for money at S$315.00. With its continuous 30 minutes run time, they certainly solve the problem of overheating for users that has plenty of paper to shred at one go.

 

  1. GBC Auto Feed Cross Cut Shredder Auto+60X

 

shredder singapore

Estimated cost: S$234.00 (After GST) at Stationery World 

This very unique shredder works without you even having to be there! Simple stack up the paper and the shredder will operate by itself. Capacity can even go up to 60 sheets which helps to save plenty of time. GBC also has a service centre in Singapore so you know where to go if you encounter any issues.

 

 

Best shredder in Singapore for lower budget

 

  1. GBC Shredder ShredMaster X308

 

Estimated cost: S$65.00 at Lazada Singapore

Priced at S$65.00 excluding shipping, this shredder proves value for money with its P-3 security level and shredding capacity of 8 sheets. Most importantly it comes with Safety Mark approval. The down side is that it is unable to shred credit cards but otherwise a great choice for low quantity user.

 

  1. Aurora Personal Shredder AS610C Cross Cut 6 Sheets

 

shredder singapore

Estimated cost: S$50.00 at HomeNOffice

The Aurora AS610C is able to shred credit cards and comes with a 11 litre waste bin. The cross cut shredding is also another plus point for its price. The product is relatively lightweight too at 3.7kg and has withstood the test of time since its first release in 2007.

 

  1. Aurora AS1060SB

 

shredder singapore

Estimated price: S$99.00 on Lazada Singapore

All-time best seller shredder as claimed on Lazada Singapore, this model has pretty decent specifications with shredding capacity of 10 sheets at a time. It also has a larger waste bin than most of the lower budget shredding machines at 13 litres.

The thermal cut off that prevents the shredder from over-heating and reverse setting for clearing paper jams are also plus point when considering which are the best shredder.

 

 

Bonus

Mini hand paper shredder

 

mini paper shredder

Estimated price: S$10.00 on Shopee

This product is definitely not for corporate use but may be useful for individuals with low quantity to be shredded. The manual shredding technique can even let you have some exercise while shredding your confidential paper!

Priced at S$10.00, it may be a useful addition to your desk to shred confidential paper rather than just dumping them straight into the waste bin.

 

If you are dealing with extremely large quantity of waste paper or would like to save employee time spent at shredding machine, you may want to consider companies providing shredding service. All services including packing and transportation are covered so you don’t even have to lift a finger!

 

We certainly hope that our compilation on the best shredder in Singapore was helpful. We would also like to emphasize that this is an informative post based on research and we are in no way related to the companies that we have linked to and do not take profits from any eventual sales.

*Disclaimer: Article is based on writer’s view only.

4

May. 2020

3 Steps to Consider before Hiring a Document Shredding Company in Singapore

Regular document shredding and data destruction is critical for protecting confidential business information and sensitive customer data. PDPC has certain criteria when it comes to confidential data.

Secure chain of custody should be at the top of your list when looking for a reputable shredding service company in Singapore.

It is highly recommended to engage a third-party document shredding company in Singapore to improve efficiency as well as save precious time. There are many more things a professional shredding service can offer to you other than just ensuring documents are securely destroyed. These are some factors to consider:

 

  • How is the collection procedure?

Many companies or individuals will ask this question: Why should I pay to shred documents? Why not sell it to the “karang guni” man?

By just dropping the documents off in the recycling bin or simply selling it away, you face the risk of data breach as there are much more additional risks during transit and much more people handling it without security measures.

The most important things in data security is to reduce the number of touch-points. Having a definitive and secure chain of custody is crucial for any document shredding company. Staff must be well trained to handle and protect customers’ data. These factors will ensure that risk of data leak is eliminated.

 

  • How is the destruction process?

By simple shredding documents into thin strips, it will not ensure information on them cannot be obtained. Cross cutting into small particles will ensure that no one is able to recreate your documents.

Appropriate measures have to be taken during the procedure like storing documents in sealed serial numbered boxes or bags until they are ready to be shredded.

A certificate of destruction issued after service is also vital as it serves as a document proof that the documents are destroyed. Find out more about Arkiva’s document shredding procedure.

 

shredding-company-in-singapore

Shredded Paper

 

  • Will the shredding service company come at predetermined intervals to stay on top of shredding needs?

This is very important especially for companies that generate large quantity of documents or media.

By having a company that has automated schedule for collection, you can spend your precious time developing your business rather than having to worry about shredding the documents and having to make phone calls or send emails to schedule collections.

Having secure, lockable bins or consoles will also ensure that there will be no risk of internal data leak.

 

If you require more information, feel free to reach out to Arkiva’s document shredding specialist to find out more.

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