Why Shred?

18

Oct. 2019

Why is Regular Shredding Important?

Arkiva Shredding

DOCUMENT SHREDDING IN SINGAPORE

Every office possesses very confidential documents of staff or business transactions that should not get into the wrong hands. These documents are very sensitive, private and are meant to remain like that. But these documents can’t be stocked up in a drawer or cupboard forever; they have to be disposed of, and the safest way is by shredding.

 

WHY YOU SHOULD CHOOSE SHREDDING

Shredding protects vital information. Moreover, shredding confidential paper complies with the law, it helps to prevent fire outbreak and even the paper gets recycled afterwards.

 

shredding singapore

 

AGREEMENT WITH THE LAW

It is our legal right to protect our confidential information. As a matter of fact, you can be penalized for improper discarding of confidential information. All organizations need to carry out proper disposal of private information and protect every personal data in their care. Once a document is no longer in use, it should be disposed of best by shredding.

 

DOING AWAY WITH CLUTTER AND FIRE OUTBREAKS

Keeping piles of documents in the office increases the risk of a fire outbreak. There should be constant disposal of these documents by shredding once they are no longer in use. Every office should own a secure shredding console with someone placed in-charge.

Although a third-party shredding service is the best because it does not involve capital investment, frequent maintenance service and the time spent by employees at the shredding machine can be better used at making money for the company!

 

PREVENTS LEAKAGE OF CONFIDENTIAL INFORMATION AND FRAUD

No organization wants to go through any sort of scandal/fraud or lose personal data of its employees to anybody. So to make sure this does not happen, it is very important to shred unused private documents and data.

Vital information of a company’s business or private data of an employee in the wrong hands can cause a lot of damage. A pile of documents with an identity such as name and age that is not properly thrown away is a potential threat to the person already.

The best way of disposal is the regular shredding of these documents. This is also to comply with Singapore’s PDPA regulations.

 

SHREDDED PAPER ARE RECYCLED

Paper recycling should be encouraged instead of burning them and cutting down of trees. After shredding, the shredded remnants can still be recycled as raw materials. When your documents get shredded, they are recycled and made into recycled paper.

 

Every organization is to carry out paper or document shredding to fulfil the above-mentioned points. Organizations can own their shredding machine or pay a fair amount to third-party shredding companies. This is where Arkiva Shredding Service steps in. We are here to serve all your document shredding requirements. We understand privacy and we make sure that all your documents remain secure with us even after shredding.

 

Arkiva Shredding Service provides you with a top-notch secure off-site paper shredding. Our shredding policy is in compliance with the PDPA (Personal Data Protection Act). With GPS tracked vehicles for transportation, we are beyond pleased to let you know that we carry out strict shredding policy thereby only our trained authorized personnel are permitted to be in charge of the documents.

 

Do drop an email to us at info@arkiva.com.sg or call 6303 0688 to work out the best way to suit your requirements now!

You may also take 1 minute to fill up our contact form and our specialists will get back to you shortly.

19

Oct. 2019

Document Disposal Console

Why every company should have secure document disposal console (why shred?)

In June 2016, a passerby discovered an opened box containing confidential documents of a renowned financial service provider in a container. The documents included names, addresses, dates of birth and annual income information – easily accessible to the public. This negative example stands as an example of the improper destruction of data since ultimately only the data that is de facto defaced are considered deleted. In order for the valuable information to not fall into the wrong hands, it is recommended to integrate information security management systems according to ISO 27001.

 

How to protect privacy by shredding

Too many people or businesses are victims of fraudsters. Most of the time, the information stored in some documents can cause you serious trouble if it ends up in the wrong hands. This can greatly damage the reputation of your company, your suppliers or even your employees. Fraud and identity theft are becoming increasingly popular and are very difficult to detect, hence the importance of good management of the destruction of your obsolete and cumbersome documents. Whether for a small or a large quantity, shredding goes directly to your premises to destroy your old and confidential documents.

Here are some examples of personal information that must be destroyed:

 

  • Invoices
  • NRIC information
  • Employee data
  • Medical file
  • Curriculum vitae
  • Income tax returns
  • Supplier information
  • HR document
  • Accounting
  • Credit Report

 

When in doubt, just shred the document.

 

Why outsource?

It is not advisable to proceed with the destruction and disposal of sensitive data on your own, because the documents must be treated with extreme caution. We issue a certificate of destruction after every service that you can keep for audit purposes.

 

With this document you can always feel comfortable, protecting your data and those of your customers. The entire process is governed by safety regulations so that nothing falls into the wrong hands.

 

 

Cost Factors for Owning a Shredding Machine

There are some cost factors when it comes to having your own shredding machine especially when you are an organization. The reason is that they want to limit their risks in revealing confidential information and also use staff time effectively. Here are some key factors in owning a shredding machine:

 

 

Shredding machine costs: It can range from $200 to $11,000 for large businesses and $450 and $5000 for medium and small size businesses.

 

Machine Maintenance: Labor and specific material are required to maintain the shredding machine, not to mention the one-time charge of $150 just to find out what is wrong with your machine.

 

Time spent at the machine: The time spent by an employee on the shredding machine is about 10 minutes a day. If you have 20 employees that amounts to more than 3 hours of man hours wasted!

 

 

 

Final Thoughts:

 

The disposal console does not only give your company a lot of conveniences but also save your time. Above all, it increases the security of your sensitive documents without leaving your office. For more information, feel free to check with our consultants by email – info@arkiva.com.sg

21

Oct. 2019

Why is Secure Disposal Service of Items with Company Logo Necessary in Singapore?

What does secure disposal service in Singapore mean?

Getting rid of items may be easy. But how can you ensure that no third party or anyone from the general public misuses it?

 

The items or products with branding / company logos have several characteristics, two of which stand out in the subject: usefulness and lifetime. One of the main assets a company has is its identity and brand; the same that is used in everything that represents him: from the pen in your reception to the staff t-shirts.

 

Many times these assets are victims of the misappropriation. Given its usefulness in the company as a means of internal and mainly external identification, their correct disposal is an issue to consider. This is a factor that could easily be overlooked, as the identity within the company is usually confirmed with the use of credentials or fingerprints, however; how could an end customer verify that such information is true?

 

There are already several ways to verify the identification, however; if your company does not ensure the destruction of the confidential or exclusive material of the company, it can be the victim of an impersonation just by having access to an item with company logo, shirt or credential that was wrongly discarded.

 

 

How items or products with branding / company logos should be securely disposed of?

 

Do you remember any movies in which, one of the characters manages to sneak inside the police station, hotel security or any other, just by wearing the shirt of that institution to commit fight or crime? Mission Impossible, Fast and Furious 5, Jason Bourne among others, is examples of a reality that is lived more frequently than we think.

So, it is necessary to have specialized tools that ensure that they cannot be rebuilt but can be recycled if the client wishes. That’s why at Arkiva we provide the services of removal of items or products with branding / company logos with proper disposal.

We provide the secure destruction of the items or products that need proper disposal. All of the above translates into prestige, safety, and care for your brand.

 

The secure disposal of these items creates an atmosphere of trust and prestige even within your company.

 

disposal-service-singapore

Photo credit: Element13: rpbruiser

 

Secure Disposal Service you can trust in Singapore:

 

As you can see, taking care of your company’s reputation, in and out of it, is a daily task and you should consider such sensitive aspects as the confidential destruction of items, credentials and digital or written documents. At Arkiva we specialize in providing your company with a professional, fast and secure service to destroy products or items that are branded with a company logo.

Our secure disposal services seek to reduce to small pieces those items or products with company that you want to throw away or use for recycling (the material can be used in the manufacture of other products or can be recovered and reused).

A certificate of disposal will also be issued upon completion of service.

 

What are you waiting for? Contact our consultants to receive specialized advice and schedule your next secure disposal with Arkiva.

 

3

May. 2020

Arkiva Data Destruction Process

Arkiva Shredding

Here at Arkiva, security and confidentiality is our top priority. Our procedure is as shown in the image. Please do feel free to reach out to our consultants if you have any questions.

 

4

May. 2020

3 Steps to Consider before Hiring a Document Shredding Company in Singapore

Regular document shredding and data destruction is critical for protecting confidential business information and sensitive customer data. PDPC has certain criteria when it comes to confidential data.

Secure chain of custody should be at the top of your list when looking for a reputable shredding service company in Singapore.

It is highly recommended to engage a third-party document shredding company in Singapore to improve efficiency as well as save precious time. There are many more things a professional shredding service can offer to you other than just ensuring documents are securely destroyed. These are some factors to consider:

 

  • How is the collection procedure?

Many companies or individuals will ask this question: Why should I pay to shred documents? Why not sell it to the “karang guni” man?

By just dropping the documents off in the recycling bin or simply selling it away, you face the risk of data breach as there are much more additional risks during transit and much more people handling it without security measures.

The most important things in data security is to reduce the number of touch-points. Having a definitive and secure chain of custody is crucial for any document shredding company. Staff must be well trained to handle and protect customers’ data. These factors will ensure that risk of data leak is eliminated.

 

  • How is the destruction process?

By simple shredding documents into thin strips, it will not ensure information on them cannot be obtained. Cross cutting into small particles will ensure that no one is able to recreate your documents.

Appropriate measures have to be taken during the procedure like storing documents in sealed serial numbered boxes or bags until they are ready to be shredded.

A certificate of destruction issued after service is also vital as it serves as a document proof that the documents are destroyed. Find out more about Arkiva’s document shredding procedure.

 

shredding-company-in-singapore

Shredded Paper

 

  • Will the shredding service company come at predetermined intervals to stay on top of shredding needs?

This is very important especially for companies that generate large quantity of documents or media.

By having a company that has automated schedule for collection, you can spend your precious time developing your business rather than having to worry about shredding the documents and having to make phone calls or send emails to schedule collections.

Having secure, lockable bins or consoles will also ensure that there will be no risk of internal data leak.

 

If you require more information, feel free to reach out to Arkiva’s document shredding specialist to find out more.

11

May. 2020

Best Shredder in Singapore 2020

Shred Confidential Documents THE RIGHT WAY.

Whether it is for home or office use, a shredder can help you securely dispose of your most sensitive information, be it on paper, CD, or cards.

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

Factors to consider when purchasing a shredder.

PDPA Singapore has strict regulations especially when dealing with sensitive customers’ information or even your personal information. You also wouldn’t want your accounting information to leak out to others right?

Some factors to consider when purchasing a shredder would be:

Cross cut shredding

Normal strip cut shredding can easily be pieced back and may result in identity theft. Cross cut shredding ensures that the documents are destroyed beyond recognition and recovery is close to impossible.

P-3 Security and above

Security levels are classified from P-1 to P-7 with P-7 being the finest. A minimum of P-3 shredding is usually recommended. Recyclingdotcom has a very informative article and even has actual particle sizing chart.

 

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

For the higher budget:

 

  1. Fellowes Powershred 79Ci

 

Estimated cost: S$505.00 at Amazon Singapore

The Fellowes Powershred 79Ci comes highly recommended with its promise of 100% jam proof system. It can also shred tougher objects like CDs/credits cards, not forgetting staples and paper clips.

Their SafeSense technology even cuts off the shredder when our hands touch the paper opening. This powerhouse shreds up to 16 sheets of paper at one go at the P-4 security cross-cut particles.

 

  1. Aurora Cross Cut Shredder AS1500CD

 

Estimated cost: S$315.00 after GST at Stationery World Singapore 

One thing that stands out with the Aurora AU1210MA is its P-4 security micro-cut with 15 sheet capacity which proves value for money at S$315.00. With its continuous 30 minutes run time, they certainly solve the problem of overheating for users that has plenty of paper to shred at one go.

 

  1. GBC Auto Feed Cross Cut Shredder Auto+60X

 

shredder singapore

Estimated cost: S$234.00 (After GST) at Stationery World 

This very unique shredder works without you even having to be there! Simple stack up the paper and the shredder will operate by itself. Capacity can even go up to 60 sheets which helps to save plenty of time. GBC also has a service centre in Singapore so you know where to go if you encounter any issues.

 

 

Best shredder in Singapore for lower budget

 

  1. GBC Shredder ShredMaster X308

 

Estimated cost: S$65.00 at Lazada Singapore

Priced at S$65.00 excluding shipping, this shredder proves value for money with its P-3 security level and shredding capacity of 8 sheets. Most importantly it comes with Safety Mark approval. The down side is that it is unable to shred credit cards but otherwise a great choice for low quantity user.

 

  1. Aurora Personal Shredder AS610C Cross Cut 6 Sheets

 

shredder singapore

Estimated cost: S$50.00 at HomeNOffice

The Aurora AS610C is able to shred credit cards and comes with a 11 litre waste bin. The cross cut shredding is also another plus point for its price. The product is relatively lightweight too at 3.7kg and has withstood the test of time since its first release in 2007.

 

  1. Aurora AS1060SB

 

shredder singapore

Estimated price: S$99.00 on Lazada Singapore

All-time best seller shredder as claimed on Lazada Singapore, this model has pretty decent specifications with shredding capacity of 10 sheets at a time. It also has a larger waste bin than most of the lower budget shredding machines at 13 litres.

The thermal cut off that prevents the shredder from over-heating and reverse setting for clearing paper jams are also plus point when considering which are the best shredder.

 

 

Bonus

Mini hand paper shredder

 

mini paper shredder

Estimated price: S$10.00 on Shopee

This product is definitely not for corporate use but may be useful for individuals with low quantity to be shredded. The manual shredding technique can even let you have some exercise while shredding your confidential paper!

Priced at S$10.00, it may be a useful addition to your desk to shred confidential paper rather than just dumping them straight into the waste bin.

 

If you are dealing with extremely large quantity of waste paper or would like to save employee time spent at shredding machine, you may want to consider companies providing shredding service. All services including packing and transportation are covered so you don’t even have to lift a finger!

 

We certainly hope that our compilation on the best shredder in Singapore was helpful. We would also like to emphasize that this is an informative post based on research and we are in no way related to the companies that we have linked to and do not take profits from any eventual sales.

*Disclaimer: Article is based on writer’s view only.

17

Nov. 2020

Arkiva is now BizSAFE 3 certified!

We are pleased to announce that Arkiva has been accredited with BizSAFE level 3 certification by the WSH Council!
bizSAFE is a programme designed to help companies build workplace safety and health (WSH) capabilities.

We will strive to keep improving and providing the best for our customers.
Thank you very much for your support!

6

May. 2021

5 Facts About Document Shredding in Singapore

Document shredding has slowly become a mainstay in the corporate world. Largely due to the implementation of Personal Data Protection Act, with the latest amendments taking effect in phases from Feb 2021.
Now even more than ever, we should be protecting all our confidential information. Even residential customers are regularly engaging document shredding companies to destroy things like old mails and computer hard drives.

With that in mind, here are some interesting facts to consider about document shredding here in Singapore:

1. Document shredding is not just important for personal and cyber-security reasons, it is also the law. It is illegal in Singapore to leave any documentation in public that states personal information of any individuals like identification number etc.

2. Shredding service is NOT just for paper only. An average industrial shredding machine can shred through things like rubber bands, staples, binder files. It can also destroy hard items like hard disks, floppy disks, mobile phones.
It is however better to sort out pollutants from paper before shredding. This will ensure that 100% of the shredded paper will be recycled.

3. There are 2 types of document shredding – Cross-cut and strip-cut.
Strip-cut shredding is a typical way to shred documents using a normal office shredder. It cuts the paper into long parallel lines. This takes up a lot of time and manpower spent at the shredder can be better deployed elsewhere. Also, with a little bit of patience, the paper can still be reconstructed easily.
Cross-cut shredding means that the paper will be shredded both lengthways and widthways and that means the end product will be small particles that resembles confetti. Most document shredding companies in Singapore uses this technique.

4. After any document shredding service is complete, you will want a Certificate of Destruction from your service provider. This acts as proof that the documents or electronics are already shredded and will be crucial when the auditors come knocking.

5. Outsource large quantity shredding.
Considering employee’s salary here in Singapore is relatively high and machine maintenance can be such a big hassle, do consider outsourcing document shredding to service providers like Arkiva.
It can be as simple as just dropping your documents into secured bins and schedule automated regular collection. What’s more, shredded paper will be 100% recycled!

document-shredding

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