Why Shred?

1

Jul. 2022

Arkiva is Featured on Singapore’s Finest – Certified Confidential Data Destruction & Document Shredding Service

We are pleased to announce that Arkiva has been featured on Singapore’s Finest as well as The Fun Empire as number 1 under – “10 Best Paper Shredding Services in Singapore [2022]”

We sincerely thank all our clients for their continuous support and will work harder as a team to provide better services to you!

15

Jun. 2022

How to Comply with Personal Data Protection Act (PDPA) in Singapore

What is Personal Data Protection Act (PDPA) Singapore?

The Personal Data Protection Commission (PDPC) was officially established on 2 January 2013. The commission serves as Singapore’s authority in all matters related to personal data protection.

There are heavy penalties for breach of Personal Data Protection Act (PDPA). Fines can be up to SGD$1 million and companies may suffer loss in reputation.

 

Personal Data Protection Act

 

What is Personal Data?

The definition of Personal Data is any information relating to a person that enables him/her to be identified, whether directly or indirectly.

PDPA was implemented as a Singapore law to prevent the misuse of personal data.

It covers any personal data which are stored both in electronic and non-electronic formats.

Some examples of Personal Data includes:

  • Names
  • NRIC details
  • Images of an individual
  • Voice recordings of an individual
  • Passport details
  • Personal contact number (DNC Registry)
  • DNA Profile

 

What are my Data Protection Obligations?

The following are the obligations of any organisations under the Personal Data Protection Act (PDPA):

 

  • Collection of Personal Data

Informing individuals the purposes of collecting & using their personal data. Using them for purposes that they have given consent to and allow withdrawal with reasonable notice.

 

  • Care of Personal Data

Ensure that personal data collected is accurate and complete and make reasonable security measures to ensure the personal data are not disclosed while in your possession.

Do not keep personal data once it is no longer required and to dispose of them the correct way.

 

  • Individual’s Autonomy

Provide individuals with access and information on how Personal Data was used upon request.

In any cases of data breach which might result in significant harm to individuals, to notify PDPC as well as affected individual.

 

*Information from https://www.pdpc.gov.sg/-/media/Files/PDPC/PDF-Files/Resource-for-Organisation/Data-Protection-Obligations-under-the-PDPA.ashx?la=en

 

Who Must Comply With PDPA?

PDPA compliance is mandated for organisations operating in Singapore with respect to using, collecting, and disclosing of personal data.

Employees of any organisations must also adhere to their organisation’s policies to ensure compliance with PDPA.

 

How do I comply with PDPA?

  1. Appoint a Data Protection Officer
  2. Check Do Not Call Registry first
  3. Inform purpose of collecting Personal Data and always seek consent
  4. Ensure Personal Data collected is accurate and allow correction if requested
  5. Secure & prevent unauthorised access to Personal Data
  6. Communicate your policies, practices, and processes for data protection
  7. Closely monitor or manage service providers that are engaged to handle Personal Data
  8. Dispose of Personal Data by shredding paper documents, or use specialized software for electronic data

 

Companies in Singapore like Arkiva will be able to help with securely destroying paper documents or electronics like hard disks and flash drives that contain personal data.

By physically destroying the confidential personal data, companies can have a peace of mind that the personal data has been fully erased and safe from data leak.

A certificate of destruction issued upon completion of service also acts as a “black & white” proof that data has been destroyed for future audit purposes.

Personal Data Protection Act

 

 

*Reference
https://www.pdpc.gov.sg/Overview-of-PDPA/The-Legislation/Personal-Data-Protection-Act

 

2

Mar. 2022

Why Do We Need To Securely Destroy Hard Drives & Digital Media

The data on just a single hard drive can potentially cover about 10 football fields when printed out. Imagine what could happen if your hard drive full of confidential data fell into the wrong hands.

Arkiva provides secure hard drive and media destruction service to help both businesses and individuals stay protected from confidential information leak.

1. Deleted data CAN be retrieved easily.
Those data that you manually delete from your computer can easily be retrieved back by certain programs. This means that the information that you deleted years ago from your thumb drives and computer can still be retrieved from hackers if it falls into the wrong hands.

2. Even if the media devices are stored in a locked area, there is still a chance that it could be accessed.
Think your confidential data is secure just by locking them up? In an office with so many employees, there is simply no way to monitor every single person, not forgetting third party vendors. An outgoing employee might decide to retrieve confidential company information before joining your competitors. All these can be detrimental to businesses.

3. Compliance with PDPA Singapore
PDPA Singapore was implemented to enforce that confidential personal data should NOT be exposed to public. This means that companies that hold confidential client information should periodically ensure that their paper documents or data in their hard drives and computers are destroyed.

As long as the hard drives exist and are stored, there is a risk that they can be accessed. Professional hard drive and media destruction is the only way to ensure that data has been destroyed 100%.

Physical hard drive destruction ensures that the data will no longer be retrievable.

With a Certificate of Destruction, you can be assured that this audit trail will prove the data has indeed been destroyed.

Why Choose Arkiva?

Arkiva specialise in data destruction of all type of media devices. Whether it is the destruction of hard drives, media tapes, CDs, mobile phones or thumb drives, we can help you make sure that the data is securely destroyed.

High Security
Our vehicles are fitted with GPS tracking, our facility has 24/7 CCTV monitoring and not forgetting every single one of our specialists are well trained.
Fully Compliant & Certified
Arkiva is a NEA, i-SIGMA and bizSAFE3 certified hard disk destruction service provider in Singapore.
Save Time
By outsourcing your media destruction to us, you can focus on the important work.
Custom Services
All services are tailored made to suit your requirements. Contact our specialists to discuss how we can work to best fit you.
Responsive Service
All clients have 100% guaranteed access to our team from Monday – Friday, 9am-6pm.

Contact our specialists to find out more information about media destruction now!

21

Jan. 2022

Arkiva is now a Certified Associate Member of i-SIGMA

International Secure Information Governance & Management AssociationTM (i-SIGMA®) is a industry trade association, that enforces standards and ethical compliance for approximately 2,000 secure data destruction, records and information management service providers in over six continents.

Arkiva has recently joined the association and this will mean that we are a certified shredding company in compliance with the international standards set for data destruction service providers.
For more details, please refer to i-SIGMA website.

Thank you for your support!

18

Nov. 2021

Arkiva Shredding Service receives NEA’s license

We are pleased to announce that Arkiva has received the NEA General Waste Collectors’ License as well as the NEA General Waste Facility License.
These licenses will allow Arkiva to operate a facility to collect paper and e-wastes.
We will also be a licensed waste collector for general wastes in all parts of Singapore.

We will strive to keep improving on our services and providing the best for our customers.
Thank you for your support!

6

May. 2021

5 Facts About Document Shredding in Singapore

Document shredding has slowly become a mainstay in the corporate world. Largely due to the implementation of Personal Data Protection Act, with the latest amendments taking effect in phases from Feb 2021.
Now even more than ever, we should be protecting all our confidential information. Even residential customers are regularly engaging document shredding companies to destroy things like old mails and computer hard drives.

With that in mind, here are some interesting facts to consider about document shredding here in Singapore:

1. Document shredding is not just important for personal and cyber-security reasons, it is also the law. It is illegal in Singapore to leave any documentation in public that states personal information of any individuals like identification number etc.

2. Shredding service is NOT just for paper only. An average industrial shredding machine can shred through things like rubber bands, staples, binder files. It can also destroy hard items like hard disks, floppy disks, mobile phones.
It is however better to sort out pollutants from paper before shredding. This will ensure that 100% of the shredded paper will be recycled.

3. There are 2 types of document shredding – Cross-cut and strip-cut.
Strip-cut shredding is a typical way to shred documents using a normal office shredder. It cuts the paper into long parallel lines. This takes up a lot of time and manpower spent at the shredder can be better deployed elsewhere. Also, with a little bit of patience, the paper can still be reconstructed easily.
Cross-cut shredding means that the paper will be shredded both lengthways and widthways and that means the end product will be small particles that resembles confetti. Most document shredding companies in Singapore uses this technique.

4. After any document shredding service is complete, you will want a Certificate of Destruction from your service provider. This acts as proof that the documents or electronics are already shredded and will be crucial when the auditors come knocking.

5. Outsource large quantity shredding.
Considering employee’s salary here in Singapore is relatively high and machine maintenance can be such a big hassle, do consider outsourcing document shredding to service providers like Arkiva.
It can be as simple as just dropping your documents into secured bins and schedule automated regular collection. What’s more, shredded paper will be 100% recycled!

document-shredding

17

Nov. 2020

Arkiva is now BizSAFE 3 certified!

We are pleased to announce that Arkiva has been accredited with BizSAFE level 3 certification by the WSH Council!
bizSAFE is a programme designed to help companies build workplace safety and health (WSH) capabilities.

We will strive to keep improving and providing the best for our customers.
Thank you very much for your support!

11

May. 2020

Best Shredder in Singapore 2020

Shred Confidential Documents THE RIGHT WAY.

Whether it is for home or office use, a shredder can help you securely dispose of your most sensitive information, be it on paper, CD, or cards.

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

Factors to consider when purchasing a shredder.

PDPA Singapore has strict regulations especially when dealing with sensitive customers’ information or even your personal information. You also wouldn’t want your accounting information to leak out to others right?

Some factors to consider when purchasing a shredder would be:

Cross cut shredding

Normal strip cut shredding can easily be pieced back and may result in identity theft. Cross cut shredding ensures that the documents are destroyed beyond recognition and recovery is close to impossible.

P-3 Security and above

Security levels are classified from P-1 to P-7 with P-7 being the finest. A minimum of P-3 shredding is usually recommended. Recyclingdotcom has a very informative article and even has actual particle sizing chart.

 

A good shredder is critical as it cuts down on time wastage as well as repair costs. We have compiled a list of the best shredders in Singapore for 2020:

 

For the higher budget:

 

  1. Fellowes Powershred 79Ci

 

Estimated cost: S$505.00 at Amazon Singapore

The Fellowes Powershred 79Ci comes highly recommended with its promise of 100% jam proof system. It can also shred tougher objects like CDs/credits cards, not forgetting staples and paper clips.

Their SafeSense technology even cuts off the shredder when our hands touch the paper opening. This powerhouse shreds up to 16 sheets of paper at one go at the P-4 security cross-cut particles.

 

  1. Aurora Cross Cut Shredder AS1500CD

 

Estimated cost: S$315.00 after GST at Stationery World Singapore 

One thing that stands out with the Aurora AU1210MA is its P-4 security micro-cut with 15 sheet capacity which proves value for money at S$315.00. With its continuous 30 minutes run time, they certainly solve the problem of overheating for users that has plenty of paper to shred at one go.

 

  1. GBC Auto Feed Cross Cut Shredder Auto+60X

 

shredder singapore

Estimated cost: S$234.00 (After GST) at Stationery World 

This very unique shredder works without you even having to be there! Simple stack up the paper and the shredder will operate by itself. Capacity can even go up to 60 sheets which helps to save plenty of time. GBC also has a service centre in Singapore so you know where to go if you encounter any issues.

 

 

Best shredder in Singapore for lower budget

 

  1. GBC Shredder ShredMaster X308

 

Estimated cost: S$65.00 at Lazada Singapore

Priced at S$65.00 excluding shipping, this shredder proves value for money with its P-3 security level and shredding capacity of 8 sheets. Most importantly it comes with Safety Mark approval. The down side is that it is unable to shred credit cards but otherwise a great choice for low quantity user.

 

  1. Aurora Personal Shredder AS610C Cross Cut 6 Sheets

 

shredder singapore

Estimated cost: S$50.00 at HomeNOffice

The Aurora AS610C is able to shred credit cards and comes with a 11 litre waste bin. The cross cut shredding is also another plus point for its price. The product is relatively lightweight too at 3.7kg and has withstood the test of time since its first release in 2007.

 

  1. Aurora AS1060SB

 

shredder singapore

Estimated price: S$99.00 on Lazada Singapore

All-time best seller shredder as claimed on Lazada Singapore, this model has pretty decent specifications with shredding capacity of 10 sheets at a time. It also has a larger waste bin than most of the lower budget shredding machines at 13 litres.

The thermal cut off that prevents the shredder from over-heating and reverse setting for clearing paper jams are also plus point when considering which are the best shredder.

 

 

Bonus

Mini hand paper shredder

 

mini paper shredder

Estimated price: S$10.00 on Shopee

This product is definitely not for corporate use but may be useful for individuals with low quantity to be shredded. The manual shredding technique can even let you have some exercise while shredding your confidential paper!

Priced at S$10.00, it may be a useful addition to your desk to shred confidential paper rather than just dumping them straight into the waste bin.

 

If you are dealing with extremely large quantity of waste paper or would like to save employee time spent at shredding machine, you may want to consider companies providing shredding service. All services including packing and transportation are covered so you don’t even have to lift a finger!

 

We certainly hope that our compilation on the best shredder in Singapore was helpful. We would also like to emphasize that this is an informative post based on research and we are in no way related to the companies that we have linked to and do not take profits from any eventual sales.

*Disclaimer: Article is based on writer’s view only.

4

May. 2020

3 Steps to Consider before Hiring a Document Shredding Company in Singapore

Regular document shredding and data destruction is critical for protecting confidential business information and sensitive customer data. PDPC has certain criteria when it comes to confidential data.

Secure chain of custody should be at the top of your list when looking for a reputable shredding service company in Singapore.

It is highly recommended to engage a third-party document shredding company in Singapore to improve efficiency as well as save precious time. There are many more things a professional shredding service can offer to you other than just ensuring documents are securely destroyed. These are some factors to consider:

 

  • How is the collection procedure?

Many companies or individuals will ask this question: Why should I pay to shred documents? Why not sell it to the “karang guni” man?

By just dropping the documents off in the recycling bin or simply selling it away, you face the risk of data breach as there are much more additional risks during transit and much more people handling it without security measures.

The most important things in data security is to reduce the number of touch-points. Having a definitive and secure chain of custody is crucial for any document shredding company. Staff must be well trained to handle and protect customers’ data. These factors will ensure that risk of data leak is eliminated.

 

  • How is the destruction process?

By simple shredding documents into thin strips, it will not ensure information on them cannot be obtained. Cross cutting into small particles will ensure that no one is able to recreate your documents.

Appropriate measures have to be taken during the procedure like storing documents in sealed serial numbered boxes or bags until they are ready to be shredded.

A certificate of destruction issued after service is also vital as it serves as a document proof that the documents are destroyed. Find out more about Arkiva’s document shredding procedure.

 

shredding-company-in-singapore

Shredded Paper

 

  • Will the shredding service company come at predetermined intervals to stay on top of shredding needs?

This is very important especially for companies that generate large quantity of documents or media.

By having a company that has automated schedule for collection, you can spend your precious time developing your business rather than having to worry about shredding the documents and having to make phone calls or send emails to schedule collections.

Having secure, lockable bins or consoles will also ensure that there will be no risk of internal data leak.

 

If you require more information, feel free to reach out to Arkiva’s document shredding specialist to find out more.

3

May. 2020

Arkiva Data Destruction Process

Arkiva Shredding

Here at Arkiva, security and confidentiality is our top priority. Our procedure is as shown in the image. Please do feel free to reach out to our consultants if you have any questions.

 

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